Organizing your files using folders within a 3Play Media project helps keep your content structured and easily accessible—especially when managing multiple files across various subjects, departments, or use cases.
Prerequisites
- You must be working within a selected project in your 3Play Media account.
- You must have permission to manage files and folders within the project.
Steps to Manage Folders
1. Navigate to the Folder Management Section
- From your project dashboard, click on the Folders tab located in the left-hand navigation panel.
2. Click “Manage Folders”
- Click the blue Manage Folders button in the upper right-hand corner.
Viewing Active or Archived Folders
Use the View: dropdown at the top of the page to toggle between Active Folders and Archived Folders.
For each folder listed, you will see:
- Folder name
- Number of files in the folder
- Created date and time
- Whether a glossary or cheatsheet is already appended
You can also take the following folder actions:
View Folder
1. View Folder Contents
Click the View Folder button to navigate to the My Files page showing all files in that specific folder.
2. View File Details
- Select the file name to view more details and information.
Open Actions Menu
1. View Dropdown Menu
- Click the three-dot icon beside the View Folder button to open a drop-down menu with multiple action options.
2. Select Action
Action: Download Folder
Redirects to the Download Files page where you can:
Choose your desired download file format
Download files individually or as a ZIP file
Action: Rename Folder
Opens a pop-up window with the current folder name pre-filled.
Edit the name and click Submit to save changes.
Once saved, a confirmation message will appear: Success! The folder [new name] has been updated.
Action: Export File Data
Downloads an export of file-level metadata.
Action: Add Order Instructions / Glossary
Opens the Default Folder Order Instructions settings page where you can:
Add or edit instructions (max 500 characters or attach a PDF)
Apply instructions to all future uploads and currently pending files in the folder
To Edit Existing Instructions:
- Click the pencil icon
- Update the text or PDF
-
Click Save. Once saved, a confirmation message will appear: Success! The default order instruction for [folder name] has been updated!
To Delete Instructions:
- Click the trash icon
- Confirm: Are you sure you want to delete?
-
Click Yes - delete this order instruction. Once deleted, a confirmation message will appear: Success! Your default order instruction for [folder name] has been deleted!
To Add Instructions for New Folders:
- Click + Folder Order Instructions
- Select a folder from the dropdown
- Add text or upload a PDF
-
Click Save. Once saved, a confirmation message will appear: Success! Your default order instruction for [folder name] has been updated!
Archiving Folders
1. Archive a Folder (Available in Active Folders View)
- Select Archive Folder from the actions menu
2. Confirm in the pop-up window
-
Are you sure you want to archive this folder and all files in it?
3. Click Yes - archive folder
- Once saved, a confirmation message will appear: Success! The folder [folder name] has been archived.
| Note: Archiving files associated with an interactive plugin or API-driven captions will make those captions inactive. |
Unarchiving Folders
1. Unarchive a Folder (Available in Archived Folders View)
- Select Unarchive Folder from the actions menu
- Once clicked, a confirmation message will appear: Success! The folder [folder name] has been unarchived.
| Note: When all files in a folder are archived, the folder is removed from the active project view. If any file in that folder is later unarchived, the folder will also be restored automatically. |