Upload Approval: Getting Started and Managing Requests

3Play Media's Upload Approval feature allows account administrators to review and approve or reject uploaded files before they proceed to processing. This ensures quality control and adherence to organizational standards.

Prerequisites

• Upload Approval must be activated for your account. 

• Users must have Upload Approval permissions to manage upload approvals.

Steps to Use Upload Approval

Step 1: Enable Upload Approval

• Navigate to the Settings gear icon.

• Under Add-On Modules, click on Upload Approval.

• Click Activate Module to enable the feature.

 

Step 2: Upload Files

• Users upload files as usual. These files will enter a pending state awaiting approval.​

Step 3: Access Pending Uploads

• As an approver, log in to your 3Play Media account and navigate to the My Files page. Click on the Ready for Approval tab to view pending uploads.

 

Step 4: Review and Approve or Cancel Files

For each pending file:​

• Click the turnaround to view its details and adjust the turnaround time if needed.

• Select the checkbox(es) next to each file name to approve or cancel files individually or in bulk, or use the checkbox at the top to select all files at once.

• Choose to Approve or Cancel the upload.

• You’ll receive a prompt with the message “Are you sure you want to approve or cancel the selected files?” Once confirmed, a success message will appear.​

Approved files will proceed to processing, while rejected files will be removed from the queue.

 

 

Approval History

• The Approval History page displays all previous requests—both approved and rejected—including details such as the service type, file name and ID, the admin who approved or denied the request, and the date of the action.

• To download a record of all past requests, click the Export Approval History button to export the approval history.

 

Tips and Best Practices

• Notification Settings: Users can customize email notifications for pending approvals by adjusting their profile settings.

• Timely Reviews: Regularly check the Ready for Approval tab to ensure timely processing of uploads. Deadlines are determined by the time the request is approved, not when the media file is uploaded.