Transcription Settings Explained

BEFORE uploading media files for the transcription and captioning service check, and if necessary update, your Transcription Settings. At the time of upload your files immediately take all current settings and these settings cannot be reconfigured once submitted so it is best practice to always do this before uploading.

Please note: Transcription Settings are a project-level setting and not a user-level setting. Any changes you make will be applied to your project and could impact other users!

To view your project's current transcriptions settings click Settings followed by Transcription Settings.

transcription settings for closed captions and transcription services


There are three components to your Transcription Settings

  • Speaker Identification 
  • Keep Editing Flags?
  • Transcription Category


Speaker Identification

Under the Transcription Settings you can change the way your speakers’ IDs are labeled within your transcript and/or closed captions.

The options for Speaker Identification are:

None: Do not label speakers. Speaker changes are denoted by paragraph breaks only

Numbered: Label unidentified speakers as SPEAKER 1: SPEAKER 2: SPEAKER 3: according to when they chronologically appear in the file

Classroom: Label unidentified speakers as PROFESSOR: and STUDENT: All student interaction will be collectively labeled as STUDENT

Interview: Label unidentified speakers as INTERVIEWER: and SUBJECT: For multiple interviewers or subjects use INTERVIEWER 1: INTERVIEWER 2: SUBJECT 1: SUBJECT 2:

Presentation: Label unidentified speakers as PRESENTER: and AUDIENCE: All audience interaction will be collectively labeled as AUDIENCE

Focus Group: Label unidentified speakers as MODERATOR: for moderator, and MALE SPEAKER:, and FEMALE SPEAKER: for all participants


  • MODERATOR: The person who introduces speakers. The moderator is NOT the main speaker giving the presentation.
  • UNIDENTIFIED CO. REPRESENTATIVE: A spokesperson for the company, who is delivering information or answering questions.
  • UNIDENTIFIED PARTICIPANT: An analyst or media participant, usually asking a question.
  • UNIDENTIFIED AUDIENCE MEMBER: Any person whose status you cannot otherwise determine.

Entertainment and Media: Speaker identification for Media/Entertainment files (including scripted and unscripted movies, TV shows, documentaries, and news reports).

Custom: Note: Only select custom if you have already communicated custom speaker identification instructions to a 3Play project manager.


Once you have logged into your 3Play Media account, click here to view the different options for labeling your speakers.


Flag Settings

Here users have two options for flagging their transcription.  The choice is between Standard or Clean flags.  The Standard Editing Flags setting will use [INAUDIBLE] for words that cannot be understood and [?flagged word?] to denote words or proper nouns that cannot be confirmed. The Clean Editing Flags setting will replace [?flagged word?] with either the editor's best guess or [INAUDIBLE]. Clean Editing Flags will leave no flags when finished.


Transcription Category

Here you can select between three transcription categories.  The categories are:

Default; for media containing general, non-specific content

Math; for content consisting primarily of mathematical formulas and equations, and

Financial; for content containing primarily financial and/or accounting specific terminology.

Entertainment and Media;  Speaker identification for Media/Entertainment files (including scripted and unscripted movies, TV shows, documentaries, and news reports).


PLEASE NOTE: If changes are made to your transcription settings be sure to click Save Changes before navigating away from this page.


Closed Captions and transcription settings saved speaker identification content type
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