Alignment requires that text be entered in plain text, and cannot accept text with special formatting. Use these steps to export a Word document file ( which has special formatting ) as a UTF-8 plain text ( .txt ) document.
Prerequisites
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Ensure that the content of the text in your file follows our best practices for alignment, as described in the article linked here.
Steps to Export a Word Document as UTF-8 Plain Text
Step 1: Open the file in Microsoft Word.
Step 2: Click “File”, and then “Save as” in the upper left-hand corner of the screen.
Step 3: Select “Plain Text” as the format.
- This will save the file in a plain text format.
Step 4: Choose UTF-8 Encoding
- After you click save, a pop-up appears.
- Under Text Encoding, choose Other Encoding.
- Then from the list of options select Unicode 6.0 UTF-8 and click OK.
Step 5: Prepare the File for Alignment
- Close Microsoft Word completely.
- Open the file using a generic text editor (e.g., Notepad, TextEdit, or similar).
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Use this version of the file when copying transcripts for the Alignment Service.