Using Tags

Tags add an extra (optional) layer of organization to your 3Play Media Account. Files may be tagged with one or more tags and quickly filtered within a folder or across all folders.

For example, in a folder containing all videos from a college course, all 4 videos that are part of lecture 1 could be tagged with “Lecture 1”. This would allow for quickly identifying any file within the course folder that contains that tag.

Tags can also be helpful in allowing for smoother collaboration between multiple users of a project by adding a tag for a task and the person responsible for completing the tagged task. For example, you could have an internal workflow so that Bob knows that whenever Bob logs in, he should first filter for files that contain the tags "Bob" and "Translate French" and that he should then submit all files with these tags for French translation. Once Bob has submitted the files for translation he could then remove the tags "Bob" and "Translate French", create the tags "Jean"  and "Review French", and then add them to those files so that when Jean logs in she knows the files tagged with her name and "Review French" are ready for her to work on.

Create a Tag

Click the Tags section located at the bottom of the left sidebar.

Tag transcripts for file management

Click the New Tag icon within the Tags section.

Create New Tag

Enter the name for this tag and click Create Tag.

Name and Create Tag

 

Add Tag(s) to a File

Select the files you wish to tag.
Click on the Tag icon located above the list of files.
Click Tags icon

Select the tags you wish to add to your files. 
Once the tags have been selected, click Tag.
 Click to tag file

A new tag can also be created by checking the box next to the New Tag field and entering the name. Once Tag is clicked, the tag will automatically be created and then added to the selected files.

Note: This action always is for adding tags and should not be used for filtering previously tagged files.

View All Tags Across Folders 

All existing tags can be viewed from within the Tags section located on the left-hand side of the page.
Click a tag to view all of the files associated this tag.

View files with selected tag

 

Filter by Tags within a Folder 

Once a folder has been selected click Tag to display a drop down menu of available tags.

Filter by tags in a folder

Select one or many tags from the drop down menu.
Next click Filter to view files from this folder containing the selected tags.

Filter by tags

Untag Files

Select the files you wish to untag.
Click the Tag icon located above the list of files and select the tags you wish to remove.
Once the tags are selected click Untag.
Untag files

View Tags for a File

 Hover your cursor over the Tag Icon next to the file’s name and the tags associated with this file appear.

View file's tags

 

Edit a Tag Name

Navigate to the Tags section located on the lefthand side of the page.
Find the tag you would like to edit and click on the tag's name in order to edit it.
Once the tag name has been edited click Save Changes.

Edit tag name

 

Delete a Tag

Navigate to the Tags section located on the lefthand side of the page and click the name of the tag you want to delete.
Click Delete Tag

Delete tag

Note: When a tag is deleted all instances of this tag are removed automatically across all files.

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